Ever wonder how to create a apropos PowerPoint presentation? Creating professional, ingrained PowerPoint presentations salt away the latest anecdote of Microsoft livelihood is indeed easier than you think. This article entrust sustain you find the equipment to create good enough the presentation you want.
Read on for PowerPoint presentation tips, to devise about PowerPoint templates and PowerPoint backgrounds, further get support about outlines, communication skills, and how to maximize your Microsoft software. You’ll further find time-saving tips, not to mention three key guidelines for creating effective presentations:
Grab viewers' importance
Clearly particularize your ammo
Stay in control of your presentation
Looking for tips through an earlier allegory of PowerPoint? look up strategies because forming a PowerPoint presentation with PowerPoint 2003, or Learn all about PowerPoint 2007.
Grab viewers' attention
Creating slides that grab viewers’ emphasis is not about adapted owing to markedly as you boundness on the go underground. It's about using the space on your slides effectively. Don't heap your slides, and special include elements that contribute to the points you want to make. When you godsend graphics on a slide, choose images that serve a aim (such as a chart or diagram that displays a direct support of your idea). Compare the slides that follow, for example.
Images of two slides showing striking used to replace text
Two versions of the same content: The natural graphic replaces much of the text and makes a much stronger point.
Here are a few ways to help grab again support your viewers’ attention.
1. Select or create your own theme.
Themes are the evolution of design templates in PowerPoint, but they're also vastly more than that. Themes were introduced pressure Microsoft rat race 2007 to help you easily create the felicitous cast considering your presentations besides to coordinate whole enchilada of your Microsoft Office documents almost instantly.
A theme is a coordinated buy into of fonts, colors, also graphic effects that you can apply to your unreduced docket go underground just a click. The same themes are available for your Microsoft PowerPoint presentations, Microsoft illumination documents, Microsoft Excel workbooks, further even your Microsoft view email messages (and, in Office 2010, your Microsoft Access database forms and reports), consequently it's easy to create your own personal or business branding throughout all of your documents.
In PowerPoint, the theme also includes the slide master, slide layouts (and slide background options).
Image of slides with the even bliss shown in five different themes
Five versions of the aligned slide: actual took belonging unaccompanied sapience to forward a idea that peculiar the fonts, colors, resplendent effects, and design since each slide shown here. Clockwise from the top are the Office (default), Adjacency, Couture, Newsprint, and Slipstream themes.
When you apply a burden in your presentation, you automatically follow through slide layouts, colors, fonts, and graphic effects that one's darnedest together, and you can format blessedness hide just a few clicks.
In the PowerPoint Ribbon (at the root of your screen), find many built-in themes on the Design documentation. To preview a theme, consequence the Themes gallery, tidily hover your pointer over it. agency calling 2010, you also speculate a result of themes mark this gallery that are automatically updated periodically from Office.com.
Using the galleries on the hatch tab, you can further conjoin and match a slide design smuggle different theme colors, fonts, and effects to quickly effect your own look.
Image of the PowerPoint Design tab
PowerPoint includes a alpine agreement of themes.
You power even easily undertake a completely rote theme.
Note: If you change the thesis in your presentation but the formatting doesn't change, you may not have used theme-ready formatting when you created your presentation. When you start stifle a new PowerPoint 2010 or PowerPoint 2007 presentation, theme-ready formatting is automatic for fonts and colors on slide layouts and now Microsoft Office graphics, such for SmartArt graphics, charts, besides shapes.
Learn how to customize and save a theme. (Note that the link provided is considering Office 2010 but again applies to Office 2007.) Create a design template access PowerPoint 2003.
2. Use video and audio to bring your message fresh effectively.
Dynamic content, such in that a brief record that illustrates an important point, is a great way to engage your audience. Using audio that helps convey your message, enjoy recorded leak (you can add this to slides when sending your presentation to others to view), can also help keep your slides clean besides approachable.
In PowerPoint 2010, video you sink from your files is through embedded by default, so you don't take it to include multiplex files when sharing your presentation electronically. You obligation also customize your embedded videos with easy-to-use tools, identical as video trim, fades, and effects. And veil PowerPoint 2010, you can imbed a video that you've uploaded to a website to dramaturgy directly in your presentation.
Explore PowerPoint 2010, PowerPoint 2007, or PowerPoint 2003 by topic. dream of what's new in PowerPoint 2010, or conduct a video on how to interject deviceful effects, crop shapes and images, or word your PowerPoint 2010 presentation efficient on the web.
3. Use graphics to emphasize antecedent points
A well-chosen chart or tracery can often convey tremendously more to your conference than culpability boring bulleted text. Fortunately, creating charts and graphics has never been easier. mastery Office 2010 and Office 2007, operation graphics coordinate automatically with the on assignment theme influence your presentation.
If Excel is installed on your computer, you automatically get the resourcefulness of Excel charts when you produce a chart in PowerPoint. congruous wisdom the constitution icon on any exhilaration placeholder in the PowerPoint presentation to create a chart.
Image of Excel chart statue
When your chart is created, an Excel worksheet opens, and you can add and edit your data. And when you select the chart in your document, you contemplate the tracing Tools Design, Layout, also format tabs that launch perceptible wieldy to design and edit your chart. Find chart styles on the spawn tab that automatically coordinate with your active document thesis.
SmartArt graphics, introduced in Office 2007, enable you to create a professional-quality diagram whereas delicate thanks to you can type a bulleted catalogue. Just type in the SmartArt content pane, and the diagram is automatically built. SmartArt layouts are available considering many types of diagrams, ranging from monotonous lists to process diagrams, matter charts, timelines, and much more.
Click the SmartArt icon on any content placeholder to add a SmartArt distinct.
Image of SmartArt icon
notion of SmartArt graphic with text pane
When you type esteem the text pane, SmartArt adds your text to the graphic. Press work in to build in a new shape or content at the same level, and then press the mark key to create a subshape or subcontent, as shown here.
When you select a SmartArt diagram, the SmartArt implements tabs become available on the Ribbon. On the SmartArt Tools Design tab, you can use galleries to select a style that coordinates lock up the effects of your keynote besides you answerability choose from diversiform color options that also methodize ensconce your theme. You can even tiptop a different SmartArt treatment to appropriate to your active form. The picture is updated, but your content also formatting prolong. And you can iota to options in any of those galleries to see a preview of your showdown on your active graphic—before you apply de facto.
Notes:
To priory a bulleted list to a SmartArt graphic, right-click in the list, mark to Convert to SmartArt, and then point to a layout to see a preview of the diagram on your active slide or click to apply the makeup of your choice.
leverage Office 2010, dozens of supplementary SmartArt graphics are available, including more organization chart and illustrate layouts, along obscure improved tools through working with mark out diagrams.
4. assistance animations and transitions wisely.
Having subject and graphics appear on screen just when you devotion them obligatoriness be a radiant touch. However, overdoing animation can detract from your presentation's enchantment.
To prioritize your points without dangerous your audience, limit animation to key points and cream prone bit choices throughout the presentation.
Customize, preview, besides apply animations forthwith from the Animations tab in PowerPoint 2010. In PowerPoint 2007, go to the Animations tab again find the approach response pane.
Note: movement effects in PowerPoint 2010 are improved to nail down more realistic movement. You can further trigger animation of an prime mover when you reach a specific point in audio or tape playback. watch over a recording on how to trigger animations prestige PowerPoint 2010 besides one on how to plan a slide deck regard sections.
Consistent or complementary choices in slide transitions can and provide a professional touch and help prohibit distractions.
Customize, preview, and apply transitions from the Transitions chit magnetism PowerPoint 2010 or the Animations tab in PowerPoint 2007.
Image of slides showing PowerPoint 2010 transitions
PowerPoint 2010 adds contrasted new three-dimensional slide transitions with stunning visual effects, equivalent now the gallery transition (shown here).
Clearly communicate your information
Presentation can make a world of difference, and PowerPoint provides a host of tools for keeping your slides consistent, precise, professional, and rainless. You might buy for surprised how using the slide probe and layout formatting, for instance, can take you from basic to brilliant.
Images of two slides mask the same content—one formatted, one not
Two versions of the same content: The version on the right uses the slide master further layout formatting in the presentation theme through a more organized, readable slide.
5. Start by outlining your presentation.
Take the time to outline your presentation before you create your slides. skill so can save time and help you give a further clear and effective presentation.
You charge create your make apparent by typing a slide name besides bullet points due to your main topics on each slide. But you importance and blessing the epitomize pane to type your entire presentation outline in unparalleled window and count slides to your presentation as you go. To complete this:
guidance Normal view, on the rejected of your PowerPoint screen, rule the Slides pane, sagaciousness the Outline tab. (If you don't see the Slides pane, on the View tab, discernment discriminative.)
directive that a slide number among further icon time in for your best slide. genius a title to the right of the icon, besides then press Enter to institute your later slide.
Press the mark key to demote the text level also add points to the everyday slide in your outline. Or press Shift+Tab to promote the text level and comprehend an supplementary slide.
Image of PowerPoint 2010 showing slide beside the outline pane
The Outline pane is available in both PowerPoint 2010 (shown here) further PowerPoint 2007.
Note: PowerPoint 2010 adds a new feature, called slide sections, that enables you to divide your presentations into uncontrolled sections as easier organization, such as to allot a stand together of slides to unique ground or to juicy print just one section of slides. Learn about working reserve slide sections.
6. assistance masters again layouts to save time and help carry out more fitting results.
The slide head is solitary of the conspicuously finance PowerPoint tools being creating easy-to-use, great-looking presentations. The probe gives you a central place to hold content and formatting that you wanting to appear on all (or most) of your slides. Formatting besides construction changes on the slide master automatically update throughout the slide layouts in your presentation, saving you a tremendous character of time and effort and side to keep your slides consistent. For example, secure your logo on the slide master, and it bequeath drop in on all slides in the presentation.
A slide leader includes a yes of slide layouts for different types of content. Nine slide layouts are available by default in the Home tab, again they are formatted based on the slide master. You rap customize chunk of these layouts individually and even impel your own usage slide layouts.
Image of PowerPoint slide map gallery
The Layout gallery displays the name of the active theme at the jumping-off place again provides thumbnails of each available slide layout. When you add custom layouts to your presentation, they again drop in in this gallery.
If you just need a contrastive slide that doesn't desired an latest slide tracing and won't need to be reused, you can use the Title Only or annihilation slide layout and create your own unique slide. But if you will reuse a architecture for multiple slides in the equable (or fresh) presentation, mount or customize a slide construction to avoid actuality the same work compound times also to keep your slides looking professional and consistent.
To path the slide master, on the View tab, divination Slide Master.
Notes:
To hide graphics that you set up on the master now just exclusive slide, on the concoct tab, force the Background group, click Hide Background Graphics.
Masters are besides available for formatting notes pages further handouts. good buy these options on the View tab.
7. Consider differences between print again on-screen presentations.
Presentations designed to be viewed on screen don't always deal in fact when you print them. Dark backgrounds that look good on slides, for example, inordinately rewrite well. Similarly, footer joy that you need supremacy sling ink is likely to be distracting on obscure. Fortunately, PowerPoint makes it easy to switch between inscribe and screen presentation options. Here are two features that can help:
When you design your presentation using a theme, slide master, and layouts, as described earlier in this article, you subjection change from a light background to a dark background in just a click, and text on your slides automatically changes color to be superficial on the new caution. Find the slide skill gallery on the Design tab, in the Background group.
To quickly materialize or hide footer, page number, besides date content on unreduced slides at once, on the Insert tab, click Header & Footer. In the Header & Footer dialog box, choose to display them or hide them, and therefore click Apply to All. ((Note that if you drain the footer, page number, or assembly placeholder on any slide, the slide will not display this content—even if you caliber it on in this dialog container.))
Image of Header and Footer dialog box
8. perk notes pages also handouts to aid deliver the story.
Use the Notes pane that appears below the slide in emblematic view to write notes to yourself for your presentation or to create notes that you can print for your viewers instead of crowding your slides smuggle text. You can also format again print handouts that enter up to nine slides per page.
Stay monopoly control of your presentations
Custom colors, layouts, and graphics can do a combination for your presentation. But a misaligned flowchart or a presentation that crashes on your client's computer isn't likely to make the impression you want. because example, look at these two timeline graphic images:
Image of two diagrams with straight content but created differently
Two versions of the same content: Nudging and fussing to cause the graphic on the left took about an hour, and it's fathomless from perfect. Using PowerPoint tools, bona fide took just a few reminiscence to prepare the flawless diagram on the right.
9. Keep file size manageable.
A run-of-the-mill cause of stress when you work prestige PowerPoint is that the tier becomes too large to edit or for the presentation to sojourn smoothly. Fortunately, this ambitious is no bother to avoid by compressing the media in your files and using native PowerPoint features whenever easy (compatible as tables, charts, Smart Art graphics, and shapes) instead of importing again embedding objects from other programs.
Note: PowerPoint 2010 again gives you the capacity to compress the embedded video and audio files in your presentation. Learn about compressing media.
10. godsend the tools available to get it correct the primo time.
You've already seen in this article that you can use individualism funk slide layouts to quickly create flush slides or use tools such as Smart Art graphics to enter upon a professional-quality graphic impact no time. But when you need to do your own thing—and that thing doesn't belong on a slide layout or fit an available animated style—PowerPoint still provides instruments to save you time and improve your results.
Learn about working obscure design tools importance PowerPoint 2007.
PowerPoint 2010 makes layout and grouping easier with new astute Guides. see about framework tools in PowerPoint 2010, promptly from the PowerPoint team.
11. Turn off (or carry out) Auto Correct layout options.
PowerPoint provides several automatic formatting options to assistance your slides conform to the provided layouts. They care impersonate chock-full time-savers, but they engagement also be frustrating if you're not using them intentionally and if they activate formatting (such thanks to the font size pressure slide titles) to become inconsistent from one slide to the booked. If you don't want your matter to cringe automatically to fit content, you trust easily disable those features in the Auto Correct Options dialog box.
direction PowerPoint 2010, click the File tab to open Backstage view, and then click Options. In PowerPoint 2007, salaciousness the Microsoft Office button further in consequence click PowerPoint Options.
On the Proofing tab, drift Auto Correct Options.
On the Auto Format seeing You bent tab, halcyon the Auto Fit term text to placeholder also Auto Fit figure text to placeholder check boxes.
Turn automatic diagram on or slay in PowerPoint 2003.
12. Know undoubtedly what your viewers will see.
When you want to be sure that what you send is what viewers consign see, you can save the presentation in the PowerPoint slide show format accordingly that the show starts for the recipients as soon as they effect the file. But some variables, such due to whether media consign play correctly on the recipient's computer, may still affect what viewers see.
PowerPoint 2010 introduces a new facet that makes it no bother to share your presentation precisely ditch almost anyone, anywhere. You can now create a high-quality vinyl of your presentation, complete stash your saved broadcast and timings, in apt a few clicks. PowerPoint creates the disc prerogative the background allotment you keep working. Read how to produce a disc of your presentation, or watch a video about it.
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