Avoid repeating an action in MS word : I want to do one action like a Robot in every Paragraph/ Bullets and Numbering : Macro

  I have recently troubled with such this problem. I had to do same style change in pre entered ms word document again and again for every questions in it. I was getting bored to do that. So I have search over internet. I have found an Idea from MS Word blog. I Share this sweet matter with you.

>>>Setting up a Macro

You don't need any special coding or advance knowledge to do this. Its straight forward and can be done yourself. You only need to follow simple steps such as Record Macro, Pause Recording, Resume Recorder, Stop Recording. While you are in recording, Macro is watching your every single actions including courser move. You should minimize your steps to avoid waste processing s.

1. In View Tap, Click Macro Record in Macro drop down

It will show a dialog box to choose its name and short cut. You can modify the name to identify within many macros. For some repeating action, you may need to create two Macros. You may use shortcuts or not. For frequent use shortcut are good. You should choose keyboard shortcuts for most frequent repeating action.

2. Enter a Name and setting up a Shortcut key/ Quick Access Toolbar Button

You can run the Macro with the button or shortcut keys. Select you want this macro in all word documents or this selected document. Setup a shortcut by clicking keyboard or create quick toolbar button with Button(Hammer). The shortcut button in Quick Access Toolbar is shown in this picture.

Some shortcuts are reserved default for MS Word such as Ctrl+C, Ctrl+X etc. Avoid to enter them. 

If you want to create button, It's easy. Do as it shown in picture bellow.

3. Recording Macro

When all above steps are done, you are in Macro recording at the moment.You will have to Pause Recording if you want to do something else than the repeating actions. Then Resume Recorder  to continue the recording. All the above options are in Macros under View Tap. You can't use mouse pointer or courser in recording time. You can only use Keyboard including all shortcuts. Once you have done all the actions Stop Recording. You can also edit it visual basic coding, if you have the knowledge. 

4. Use the macro : Very Important

Its very important to read before use the Macro. You can use the Macro with Quick Access Toolbar Button or Keyboard shortcut. You should put your courser in like a same point where you have started recording. If not, It will do wrong, but as you done in recording. It means, If you move your courser left two times with arrow key, it will do the same from the point where your courser is being when yo run the Macro. You should take care when use Macro. If you run in wrong location, you have to undo each unique steps individually even a courser move any side. That's all.

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